PART 2: The ARPHA Writing Tool: Adding Value to RIO

Last week, we presented some basic features of the ARPHA Writing Tool (AWT), focusing on the collaborative authoring process. This post will add the novelties that ARPHA has adopted when it comes to submission and post-submission processes.

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Two-step VALIDATION:

Checks are a must whenever high-quality, professional writing is concerned. Shortly before submitting their manuscripts via ARPHA, the authors are free to initiate the first step of the validation process at any time. As a result, an automated technical check runs through the manuscript to verify its consistency and compliance with the JATS (Journal Article Tag Suite) standard as well as key elements of the journal’s policy.

After the automated checks, there is a second-layer of human checks made by RIO editorial assistants in order to bring the manuscript to a pre-publication level. They check compliance with further elements of the journal’s policy as well as linguistic consistency and work with the authors before finalising it altogether.

 

After SUBMISSION:

Even after submission, collaboration continues. With the peer-review stage being as transparent and open as the whole vision of RIO is, this step is no less straightforward and organised. All peer reviews are automatically consolidated into a single online file that makes the editorial process simple and pleasant. This is made possible by the XML-based workflow in the AWT.

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PEER-REVIEW evolution:

Last week, we mentioned that an author can invite reviewers during the authoring stage itself. Let us elaborate here by saying that the ARPHA Writing Tool provides a functionality for pre-submission peer review(s) performed during the authoring process. These peer reviews are submitted together with the manuscript, so that the editorial evaluation and publication can be significantly sped up.

Post-publication UPDATES:

Even after an article is brought to life, ARPHA continues to play a role in it. Because of the XML workflow, authors are able to publish updated versions of their articles at any time. Once they request such an update, their work is returned to the ARPHA Writing Tool, where authors and peers are to collaborate once again. Eventually, the two versions are linked via CrossMark, so that nothing is lost.   

As you might have already noticed, just like RIO, the new ARPHA Writing Tool is constructed entirely around the needs of its authors. Why not find out yourself by giving ARPHA & RIO a try when they open for submission early next month?

 

PART 1: The ARPHA Writing Tool: Adding Value to RIO

The online, collaborative ARPHA Writing Tool (AWT) is an innovative, entirely Web-based, authoring, submission, peer-review, publication & dissemination authoring platform. While flexible to accommodate more traditional journal concepts, it clearly fits neatly with RIO’s novel approach to research publishing.

In the following two-part blog post, we will explain how the newly updated AWT will be integrated with RIO to provide a number of great features for unique user-experience.

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All About User Friendliness:

The ARPHA Writing Tool did not appear out of nowhere. Pensoft has been developing its own writing tool since 2012, and the AWT is an updated version of this prototype, the Pensoft Writing Tool. The AWT builds onthe experience we have accumulated during the 3-year lifespan of its predecessor, and is designed to make the user experience as seamless and pleasant as possible.

How we did that? The AWT features a modern and intuitive design, where all features are listed and just a click away for the authors to use. The tool runs in one mode, showing real-time changes, comments and updates. Comments are left inline and automatically navigate through the text to make review and correcting easy.

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A New Level of COLLABORATION:

RIO is all about collaboration, and within the ARPHA Writing Tool, this is now easier than ever. Authors can not only work collaboratively on a manuscript with their co-authors, but can also invite external contributors, such as mentors, pre-submission reviewers, linguistic and copy editors, or just colleagues, who may modify the manuscript or comment on it before submission. The system allows for such external contributors to not be listed as co-authors of the manuscript.

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The collaborative peer-review process provides easy communication through track-change functionality, comments and replies, and automated, but customizable email and social network notification tools.

TEMPLATES for all needs

The AWT provides a large set of predefined, but flexible article templates covering many types of research outcomes. At the moment, the list fits the needs of the existing Pensoft journals, but with RIO coming soon, the choice of templates will grow to accommodate the needs of publishing full research cycles across a wide range of disciplines.

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Adding CONTENT and REFERENCING made easy

A set of Web-based services and tools in AWT allows, e.g. for search and import of literature or data references, cross-referencing of in-text citations, import of tables, upload of images and multimedia, assembling images for display as reusably composite figures,  and even add videos to your article.

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All the author needs to do to add content to an article is to select the right type from the side menu and then navigate through the instructions in the pop-up window. If in doubt, the authors can also consult the ‘Tips and Tricks’ on our website.

So far, we have explained some of the main features of the AWT that are useful throughout the authoring process, but there is much more to explore! In next week’s post, we will look at what happens after your manuscript is completed and ready for submission.

Would you like some experience of basic editorial work at RIO Journal?

Warming up for its first set of research ideas, proposals, articles, software suggestions and a lot more types of scientific work to be submitted in November, RIO Journal is on the lookout for early career researchers to lay the basis of the one-of-a-kind project that Research Ideas and Outcomes (RIO) Journal is.

What is an Editorial Apprentice?

At RIO Journal, we want to help researchers gain an understanding of editorial roles, by experience, from an early stage in their careers. Editorial Apprentices perform basic technical checks and execute the validation of a manuscript right before it is submitted to RIO.

RIO uses a unique platform – ARPHA, along with its associated authoring tool, the ARPHA Writing Tool (AWT). The platform is the first end-to-end, narrative- and data-integrated publishing solution that supports the full life cycle of a manuscript, from authoring to reviewing, publication and dissemination.

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To ensure high quality of content, manuscripts on ARPHA go through a two-step validation process. First, the system provides an automated technical check, but a human “fine tuning” on a manuscript is often still needed. The editorial assistant keeps an eye on the text consistency, whether the references and the language are in compliance with the high standards of RIO, and if data underlying a manuscript are published according to the journal’s policy.

Why should I apply for an Editorial Apprentice at RIO?

If you are a PhD student or a Postdoc, you should be looking for some first-hand experience of more senior academic roles. It’s good to improve your own understanding of the academic system, as well as good for your CV. As an Editorial Apprentice at RIO you’ll gain experience of paper reviewing and publishing processes, and you will also be given the right atmosphere to advance your editorial skills and improve your knowledge of the publishing process.

What else do I want to know about RIO?

RIO is the first open-access peer-reviewed journal that makes it possible to publish research across all stages of the research cycle in disciplines ranging from humanities to science.  RIO uses a novel, entirely public process of quality assurance checks, technical validation and formal peer-review, including options for pre-submission and post-publication peer-reviews.

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How to apply?

If you are a PhD student or a Postdoc and wish to continue your career in academia or in the academic publishing industry, you are more than welcome to apply for an Editorial Apprenticeship via our online application form (Also available as PDF).

Please, note you will need to spend a few hours per week for a period of one year or more. We are looking for candidates who have published or submitted at least two scientific articles. High-level proficiency with written English is a must.

We look forward to working with you!